The HIPAA Authorizer has two modes: Request Mode and Response Mode, serving the two manifestations of the 278 transaction. We can select the Request mode in two ways
| 1. | When the program starts we click on the image of the begging requester. |
2. We select the requester icon on the task bar on top
When we select the 'Request Mode' we will see the following main form
The main form in request mode
In the center of the form we see the workplace grid. Here you will see all the requests that are manually entered, loaded from files or loaded from the database.This workplace grid is the central part of the software, from here you can enter new requests, edit existing requests, view requests in a printable form and see the status of individual requests, whether they passed compliance check, are written to file, have been sent to a trading partner who is supposed to receive them or whether a response has been received. Right-clicking the workplace grid is a quick way to access any of these functions for a selected record.
In Request Mode we have two initial options when the form loads, we can work with the database, if it is licensed or we can work from files and load previously created 278 requests. These requests could conceivably be created with other applications. Or of course we can start with a clean slate and create new request from scratch
The options to load requests either from file or from the database
Below the workplace grid you see three check marks with conditions that control what and if records are shown in the grid.
| 1. | Limit the quantity or requests that are displayed per page. |
| 2. | Show records based on a date range |
| 3. | Show only records which are not sent yet |
The query settings naturally apply only when we work with the database.
The last column contains an image representing the status of the request.
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A green check mark means that the request is HIPAA compliant and saved. |
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A red circle with a bar through it indicates that the record has not passed the compliance check |
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A red envelope means that the send process failed |
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A blue envelope signifies that the request was successfully sent to the trading partner. (this is the status in the above image) |
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A green Thumbs Up means that the request has been accepted. |
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A red Thumbs Down means that the request has been rejected. |
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A yellow envelope with a green return arrow indicates that a response has been received |
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A broken chain link indicates that a response was loaded for which the request could not be found |
You can use the buttons to either create a new request, Edit the request that is high-lighted, View the request in a form and write the request to file and send it to a trading partner. Double clicking a line in the workplace grid will pop-up a view of the request in a printable form. If a response has been received then the response will show.